Tag Archive: Outlook

Outlook imap send/receive – folder sync taking ages?

Is outlook taking forever when doing imap send/receive or synchronizing subscribed imap folders?

I had the same problem when trying to connect to imap using gmail accounts.
Here’s how I resolved the issue..

In outlook…

  1. Navigate to File >> Options >> Advanced
  2. Scroll down to the “Send and receive” heading
  3. Click on the “Send/Receive…” button on the right.
  4. On the right hand side of the send/receive groups window that opens click on the “Edit…” button.
  5. Un-check “Get folder unread count for subscribed folders”
  6. Under “Receive mail items”, select the option “Use the custom behavior defined below”
  7. In the “Folder Options” list below that displays your imap folders just select inbox and leave the others unchecked.
  8. Click “OK” and then exit out of options.

Now do a send/receive to test if it is now working a bit quicker. Hopefully it is and your imap speed issues are sorted!

If this helps you out please feel free to say thanks by clicking “Buy Me a Coffee” PayPal button in the sidebar (here) or via:https://www.paypal.me/AlanHart

Thank You

Sender’s email says it’s from/via my email address! – Google Apps / Gmail

I have many “Google Apps” accounts on domains.

Lets say one of these domains is “mydomain.com” for example…

There are regular gmail users under the same “Google Apps” account

For a long time I have used the “Google Groups” feature to have a group email address.

What’s  Google Apps Group?
If you don’t know (and let’s face it you probably do if you’re hear reading this) this is a feature which allows people to receive an email sent to a “Group” email address in their own inboxes.

e.g. Any email sent to the Google Apps Group email “appsgroup@mydomain.com” would go to the inboxes of three google accounts: alan@mydomain.com, ben@mydomain.com and carl@mydomain.com

In this scenario a “Google Group” is essentially just an alias address.

Recently (within the last few months) I have noticed that a few emails that have been sent to the appsgroup@mydomain.com group email address successfully arrive in the group members’ inboxes but with a From: header that looks like this:

From: ‘Someones name’ via AppsGroup [mailto:AppsGroup@YourDomain.com]
Reply-to: Real Sender <RealSender@AnotherDomain.com>

In other words, Google Apps/Gmail is making the email look like it’s coming from the appsgroup@mydomain email (i.e. myself!)

In certain versions of outlook you cant actually visually see the senders real email address and on iPhone this may cause the actual name of the sender to show up with your own name, since iPhone Mail pulls the name from it’s address book rather than from the email headers.

Originally I thought that the senders real email address was lost forever but it is actually in the headers.
You should be able to just hit reply and it will reply to the persons email

The problem arose for me because someone forwarded the email to me, thus stripping the original headers and therefore unable to see the original sender’s email address.

Why does this happen?
It turns out that Yahoo and AOL made changes to require mail providers that support the DMARC standard to reject all email from @yahoo.com accounts unless the mail actually originated at AOL and Yahoo’s servers. (Other providers have followed suit.)

If you have a Google Group / Alias address forwarding to a gmail account, it will rewrite the From: header as explained above if the provider sending the email has a strict DMARC policy like AOL and Yahoo. If they didn’t, the email may be rejected, depending on where it’s being delivered. (See the DMARC FAQ, where it looks like Google chose  option number 3).

It seems that the only way to fix this (i.e. prevent Google rewriting the header), is to remove your Google Group alias address, and replace it with an actual Google Apps user account you create with the same email address that you had for your Google Group alias. Then login to that new user account and set it up to forward mail  to your email address.

Of course this does mean if you pay for Google Apps users that you will need to pay for another user!

I had to explain this all the the friend in question and get them to reveal the original sender’s email address.

To see the email headers in Outlook:

Right-click on the email in question, and choose “Message options”
Scroll through the “Internet heaers” text box at the bottom and you will see the original sent from address:

Reply-To: Persons Name <person@email.com> or
X-Original-Sender: person@email.com
X-Original-From: Persons Name <person@email.com>

Access registry on another external hard drive

If you need to open a windows registry hive from an old/external/slave hard drive that has a windows installation on it.

I recently had a machine go down at work, wanted to get the user’s email up and running asap so i attached their hard dirve to my laptop using a usb to SATA adapter and exported their outlook account settings, which are stored in the registry and imported them into a new pc.
See my article: how to backup outlook 2007 account settings.

2. single click to hightlight the HKEY_LOCAL_MACHINE branch.
3. in the menu click FILE and choose LOAD HIVE
4. browse to the location of the old registry hive.

where “x:\” is the drive of the slave/external hard drive…

“user” is located in x:\docs and Settings\user\NTUSER.DAT
make sure you open upper case “NTUSER.DAT” and not “ntuser.dat” if it exists.

other registry hives are located at x:\windows\system32\config

if you’re not sure or unclear on any of this, please comment and ask.

Outlook auto-fill problem (clearing and removing individual email addresses)

Today i had the problem of eroneous email addresses appearing when auto filling the To, Cc and Bcc in Outlook. More of an annoyance than anything else, but still something i’d rather not have to put up with when using Outlook on a day to day basis.

Anyway below are the easiest two methods i’ve discovered for solving this Outlook E-mail auto-fill problem:…

To clear entire Outlook auto-fill / auto complete list:

  1. In the Toolbar go to Tools > Options
  2. Click [E-mail Options] then  [Advanced E-mail Options]
  3. Untick “Suggest names while completing To, Cc, and Bcc fields”
  4. Restart Outlook

To delete individual email addresses:

  1. Start typing the email address
  2. When the email address you want to delete is highlighted in the auto-fill suggestions pop-up just hit the Delete [Del] key on your keyboard.

Hope this helps someone.